Author - the delegate can read and create items, and modify and delete items that he or she creates.Reviewer - the delegate can read items in the manager's folder.If you want your delegate to work with more than calendar you'll need to change the default permissions.įor each, you'll choose from these access levels: If all your delegate needs is to work with your calendar and meeting requests and responses, the default permission settings are appropriate. In the Permissions dialog box, you can select access levels.Click the name of the person who will be your delegate, then click ADD.In the Choose a Person dialog box, type the person's name and Outlook will display probable matches.Below the Delegates who can act on my behalf text block, click the plus sign (Add).Highlight the account to which you'll be granting access, then click Advanced.On the left, all your mail accounts will be listed. If you have added the manager’s mailbox to your profile, the manager's Sent Items folder appears in the delegate's Folder Pane under Mailbox - manager. Under Permissions, in the Permission level list, click Editor (can read, create, and change items). On the Permissions tab, click the name of the delegate. In the Folder Pane, right-click the Sent items folder. The delegate can then move or copy the items from his or her own Sent Items folder to the manager's Sent Items folder. When email messages and meeting requests are sent by a delegate on behalf of a manager, a copy of each item is saved in the delegate's Sent Items folder.Īs an alternative, the manager can grant permissions to his or her Sent Items folder to the delegate. Save sent items in another person's Sent Items folder To select the group from a list in the Address Book, click From. In the From box, type the name of the group on whose behalf you are sending the message. If you have been assigned Send As permissions for a group in your organization’s Address Book, you can send email and it will appear to be sent from that group. Send an email message on behalf of a group If you don’t see the From button and box, click Options > From. To select the name from a list in the Address Book, click From. In the From box, type your manager's name. In the other person's mailbox, select the message that you want to reply to on behalf of your manager.Ĭlick Home (If you have opened the message, click Message), and then click Reply, Reply All or Forward. To select the name from a list in the Address Book, click From.Īdd recipients, a subject, and the contents of the message as you typically do. ![]() In the From box, type the name of the person on whose behalf you are sending the message. On the Options tab, in the Show Fields group, click From. On the Home tab, in the New group, click New Meeting.Įnter the attendees, subject, location, and start and end times as you ordinarily do.Ĭreate or reply to an email message on behalf of another person Open the other person's Inbox if his or her meeting requests are not sent to you directly. In the Delegate Permissions dialog box, give the delegate Editor (can read, create, and change items) permissions in the manager's Calendar folder.Ĭlick OK to close the Delegate Permissions dialog box, then select the check box at either My delegates only, but send a copy of meeting requests and responses to me or My delegates only. To give the delegate sufficient permissions to accept meeting requests for the manager, the manager must do the following:Ĭlick File > Account Settings > Delegate Access.Ĭlick Add, then type or select, the delegate’s name, and then click Add. Send or respond to meeting requests on behalf of another person In the Folder type list, click the folder that you want to open. In the Name box, enter the name of the person who granted you Sharing or Delegate Access permissions, or click Name to select from a list. Tip: To avoid this step in the future, see the instructions on how to add another person's mailbox to the Folder Pane in the Add another person's mailbox to your profile section of this article.
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